Scanning is the easy part. Consumer scanner apps stop at OCR, and document managers like Paperless-ngx or DEVONthink hold organization in their own database, so leaving the tool means leaving the organization behind. Embedded metadata plus a shared entity registry is the part nothing else covers.
If metadata lives inside the file rather than in a tool's database, and tags come from a controlled vocabulary rather than free text, then a household archive stays searchable indefinitely and survives changing tools.
A tool for turning a directory of scanned household documents into a searchable archive. It shows each PDF alongside its embedded metadata, allows editing title, subject, and keywords, and uses an AI vision model to suggest values constrained to a controlled taxonomy. Named entities resolve at runtime against the Notion Entities database, so the same person or vendor always gets the same tag across years of filing.
Years of scanned family paperwork, worked through in periodic batches — a real project, but occasional by its own framing ("periodic batches rather than continuously"). The entity registry ties into the existing Notion Entities database so the same person or vendor always gets the same tag across years of filing. Stub — edit freely. Source: Notion row (Exec Summary, Who it's for).